Daily management of all
Association affairs is essential to maintain Association
aesthetic presentation through the responsible execution of
Association covenants, conditions and restrictions.
The primary day-to-day duties
of an Associationís Board of Directors are:
Association covenants and restrictions to preserve top
quality community life experience,
the care-taking of common
area property within a development, such as parks, ponds,
walkways, swimming pools, club houses and so forth that must
be continually maintained, and
management of all
accounts payable and receivable.
Board of Directors management
of these duties requires more than casual attention - it can
easily become a full-time job!
Access Property Management is
well positioned to take-on the managerial duties of an
Associationís Board of Directors. We enforce Associationís CCRs
in order to ensure optimal operation and to preserve its unique
aesthetic appeal. We have established many local property
related vendor relationships allowing us the pleasure of full
scope maintenance and repairs of any Community physical system.
Additionally, we utilize a
sophisticated cloud based property management software system
that provides full accounting functionality, allows us to
generate and log all violation letters specific to each
residentís account, monitor compliance periods, and to chronicle
actual compliance for the Associationís record keeping. Also,
our residents are able to pay their monthly assessments online
and directly into their account, setup monthly assessment
auto-charge, and initiate service requests online.
Stated below are just some of
the highly beneficial managerial services we provide:
Billing & collection of
Vigorous pursuit of
delinquent homeowner fees.
Preparation of financial
Payment of all
As directed by the Board,
authorize and facilitate those activities which are
necessary to maintain the property.
Issue work orders and
monitor contractor performance to assure that work has been
completed in a timely manner and to the satisfaction of the
Completion of property
inspections and field supervision of contractors.
notification to the Board of serious non-routine maintenance
needs along with proposed solutions.
Observe, record and
monitor deed restriction violations.
Establish, coordinate and
provide the administrative and secretarial functions of the
Architectural Review Committee (ARC), including preparation
and review of architectural applications, correspondence
with owners requesting ARC compliance or completion of
applications, and all necessary correspondence related to
Obtain contractor bids &
oversee contractor performance.
Maintaining vendor &
Attend to all necessary
correspondence on behalf of the Board.
events & seminars.
Assist the Board of
Directors in preventive maintenance program for the common
Finding service providers
for the community (landscaping, maintenance, etc.)
Plan repairs and
improvements to the common areas and amenities.
Completion of cost
effective and efficient contract bidding, negotiations and
Assist the Board of
Directors in obtaining bids and negotiating with vendors for